Services > Company Secretary

Company Secretary Role

Compliance:

• Ensure ASIC and other statutory compliance
• ASX listing compliance - statutory reporting, continuous disclosure requirements, prepare and release company announcements
• Compliance with other legislation and government bodies – ACNC, state fundraising acts
• Compliance with constitution
• Statutory registers and records maintained

Meetings:

• Board of directors meetings
• Members meetings and AGMs
• Accurate timely documentation – notices, agendas, board papers, minutes, drafting resolutions

Communications:

• Shareholder communications and notices
• Liaising with the company’s share registry provider

Looking after Directors:

• Ensuring adequacy and currency of Director and Officer insurances
• Ensuring indemnities and deeds of access in place
• Providing independent, expert, local support for overseas directors

Governance Documents and Committees support:

• Board charters, protocols, conflict of interest and other policies
• Terms of reference, timetables and organisation and guidance
• Audit and risk committees
• Remuneration committees
• Governance committees

Connections:

• Relationships and introductions to local professional service providers and facilitators
• Supplier selection and management - auditors, tax advisers, bankers, legal advisers, facilities and infrastructure, insurers